Jamia Ahmadiyya Canada

Privacy Policy

Last updated: 24 October 2026

This policy explains how Jamia Ahmadiyya Canada (“Jamia”, “we”) collects and uses information in the Jamia Portal website (portal.jamia.ca) and the Jamia Portal mobile apps for Android and iOS. The portal is a school information system for students, staff, and administrators. Accounts are created by Jamia, not by public sign-up.

Information we collect

• Account data: name, email, role, profile photo, language preference, and sign-in records.
• School records: timetable, class and session attendance, leave and absence applications, grades and academic reports, and related comments.
• Files you upload: photos or documents attached to leave, absence, feedback, or profile pictures. On the mobile app these may come from the camera or photo library after you choose to attach them.
• Notifications: browser Web Push subscription keys or a mobile device token (FCM / APNs) if you enable alerts.
• Technical data: cookies or local storage used to keep you signed in, optional offline attendance drafts on the device, and crash or client-error logs used to fix the service.

How we use information

We use this information only to operate the school portal:

• authenticate you and show the screens for your role;
• record and review attendance, leave, and academic work;
• send email or push alerts you or the institute enable;
• keep the service secure and diagnose faults.

We do not sell personal information, do not use it for advertising, and do not track you across other companies’ apps or websites. The mobile apps do not use an advertising identifier.

Legal basis and children

Jamia processes this data as an educational institution in Canada. Student accounts belong to minors in many cases. Those accounts are provisioned and supervised by Jamia. Parents or guardians who have questions should contact it.admin@jamiaahmadiyya.ca.

Sharing

Data is stored on Jamia’s PocketBase server (portalapi.jamia.ca) and the Next.js app host. Email is sent through our email provider (Resend). Mobile push uses Apple Push Notification service and Firebase Cloud Messaging. We do not share records with advertisers. We may disclose information if required by law or to protect the school community.

Retention

Attendance and academic records are kept for school operations and applicable education record-keeping. Device push tokens are removed when they expire or you disable notifications. Offline attendance drafts on a phone expire after a short period or when submitted.

Your choices

• Update your profile photo and language in the portal.
• Enable or disable push notifications in Notification settings.
• Request account deletion from the account menu (mobile or web). Signing in is then blocked. Jamia may retain attendance and academic records that the institute is required to keep.

Security

Access uses HTTPS. Sessions are stored in cookies and, on some devices, local storage. Staff access is limited by role. The apps use only standard encryption provided by HTTPS and the operating system (no custom non-exempt encryption).

Contact

Jamia Ahmadiyya Canada
Email: it.admin@jamiaahmadiyya.ca
Website: https://portal.jamia.ca